United States Army
Office of the Commanding General
APO 343

Cir 132

6 August 1947

Standard Operating Procedure For American Dependent Schools

1. The following policy for dependent schools in Eighth Army area is published for the information and guidance of all concerned.

2. It is the responsibility of the Troop Information and Education Section, Headquarters Eighth Army, as a non-operating agency, acting in an advisory capacity to coordinate, plan for and supervise all schools for dependents in the Eighth Army Area.

          a. Organization Schools will be organized to meet the needs and interests of the pupils enrolled, the community served and in accordance with the principles of this Circular.

          b. Operation Information concerning the availability of War Department appropriated or non-appropriated funds for the employment of instructors has not been received. Detailed instructions will be published at a later date.

          c. Supply

               (1) Calvert System texts will be distributed through Army Exchange Service, such texts to be purchased from the Army Exchange Service. In the event that sufficient funds are appropriated, Calvert System texts will be distributed free of charge through local schools.

               (2) A supply of high school texts will be available for purchase through Army Exchange Service, in the event that funds are not appropriated for free issue of texts. Should such funds be appropriated, texts will be distributed free of charge through local schools.

3. Corps, division and base commanders are charged with the establishment of schools for American dependents within their areas.

4. Recommended procedures for the organization and operation of schools for American dependents are presented herewith:

          a. Organization

               (1) Appointment of qualified administrative head of the school.

               (2) Organization of a board of education, which will set in an advisory capacity to the administrative head, assisting in determining methods of employing and paying for teachers and administrative personnel, purchasing of instructional materials and in carrying out other usual functions of a board of education.

                    (a) Two members to be appointed by unit commander.

                    (b) Three members to be duly elected by the parents of pupils to be enrolled in the current term.

                    (c) The administrative head of the school shall be a member ex-officio.

          b. Operation

                    (a) Proper supervision of instruction

                    (b) Proper maintenance of facilities.

                    (c) Curriculum planning and scheduling.

                    (d) Proper maintenance, transferring and certification of pupils records.

                            1. a copy of the Circular will be attached to the record of each student and become a permanent part thereof in order to indicate the accrediting agencies in the States and standards under which the work was completed.

          c. Facilities Provision of adequate buildings, grounds, light, heat, sanitary measures, safety precautions, instructional aids and furnishings.

          d. Transportation Provisions of adequate trans- portation for both pupils and teachers, with drivers and guards selected for their character and judgement and properly trained in safety precautions.

5. Curriculum and Texts a. In order to standardize instruction throughout the Eighth Army enclave, thus making it possible for students to transfer from one part of Japan to another without interruption or unduly interfering with their schooling, the following curriculum and texts are recommended:

          (1) Kindergarten through eighth grade

               (a) Calvert System

         (2) Ninth through twelfth grades

               (a) See attached date (Incl. 1)

6. Regulations and Criteria for American Dependent Schools.

          a. In order to facilitate student accreditation for work done in American Dependent Schools, grades nine through twelve, the following regulations and criteria, adapted from " Policies, Regulations and Criteria for the Approval of Secondary Schools," from the North Central Association of Colleges and Secondary Schools, will be used as a guide for American Dependent Schools. 

         b. Regulations

             (1) The school year shall consist of a minimum of 36 weeks. This is interpreted as consisting of a minimum of 172 days.

              (2) The minimum length of a recitation period shall be 40 minutes, exclusive of all time used in changing classes or teachers. c. Criteria

                   (1) The School Plant, Sanitation and Janitorial Service.

                       (a) The School Plant is adequate for the number of pupils enrolled and progress of studies offered.

                       (b) The lighting, heating and ventilation of the building, lavatories and toilets, wardrobes and lockers, water supply, school furniture, location of the classrooms, shops and laboratories and janitorial service are such as to insure hygienic conditions for pupils and teachers.

                      (c) Provision is made for the safeguarding of dangerous power machinery with which pupils come in contact. Proper steps for protecting pupils against injuries are taken in laboratories, shops, gymnasiums and other parts of the building or grounds where accidents a likely to occur.

                     (d) Complete dispensary service will be provided, including physical examinations and dental surveys for all pupils at least once a year. First aid facilities will be available in each school.

                  (2) Instructional Equipment and Supplies

                       (a) Instructional equipment and supplies, such as science laboratory apparatus, laboratory tables and demonstration desks; gymnasium equipment and supplies; equipment supplies for art rooms and music departments; visual aids equipment; maps and charts, are adequate to meet the needs of instruction FOR ALL COURSES OFFERED.

                      (b) Ample provision is made for the safekeeping, systematic arrangement and care of all materials, supplies and apparatus used in the instructional program. Good housekeeping will be regarded as essential to good instruction.

                 (3) The School Library and Library Services

                    (a) The number and kind of books, reference material and magazines are adequate for the number of pupils enrolled and meet the interests of the pupils and the needs of instruction in all course offered.

                   (b) The library is easily accessible to pupils, adequate in size and attractive in appearance. The books are classified and catalogued.

                  (c) The library is under the direction of a properly qualified person.

               (4) School Records

                  (a) Accurate and complete financial data and personnel records are kept in such form as to be conveniently used and safely preserved. The personnel record for each pupil should contain such essential data as courses taken, with some valid indication of the quality of work done in each such course. Additional data secured from standardized tests, anecdotal records, parent of pupil interview, personnel questionnaires, etc., may be added to the individual record to the degree that the facilities of the school permit. It may also include other information which the school considers valuable.

                 (b) An official transcript (or a certified copy) of the college preparation of each teacher is kept on file in the office of the administrative head of the high school. (By an official transcript is meant the institutional credit record signed by the registering officer of the higher institution certifying the credits).

             (5) The Policies of the Board of Education and the Administration of the School

                (a) The policies of the board of education are such as to attract and retain the services of well qualified and competent teachers. It is the policy of the board of education under this system to employ, promote, demote and discharge teachers only upon the recommendation of the administrative head of the local system. The working relationships between the board of education the administrate head of the system and the principal of the secondary school are such as to insure the efficient and successful administration of the school.

                (b) The administration of the school is such as to insure a well organized and well disciplined school, efficiently and intelligently supervised and meeting the needs and interests of the pupils enrolled and of the community.

                (c) The secondary school is under the direction of well trained and competent school administrator, preferably possessing as a minimum a master's degree from a recognized institution of higher education. His education should include courses covering those phases of the school administrator's work which are professional in character, such as secondary school administration, curriculum making, the supervision of instruction, personnel and guidance, methods of teaching, educational psychology, philosophy of education and the financial administration of secondary education.

               (d) The administrative head of the school should be held responsible for seeing that all special activities such as athletic, band and various kinds of contests contribute most effectively to the school's educational programs.

           (6) Preparation of the Instructional and Supervisory Staff

              (a) All members of the Instructional and Supervisory staff (excepting the administrative head of the high school whose college preparation is indicated under criterion (5) (c) possess the minimum general training assumed to be guaranteed by a bachelor's degree from an approved institution of higher education. (Desire but not required for kindergarten through eighth grade.)

              (b) The minimum professional training of individual members of the instructional and supervisory staff is fifteen semester hours of education.

              (c) All members of the instructional and supervisory staff are adequately prepared in those subjects and fields in which they are engaged.

              (d) Minimum preparation for respective teaching assignments is as follows:

                     1 English - 15 semester hours.

                     2 Foreign Languages - 15 semester hours in the language taught.

                     3 Science - 15 semester hours of which 5 shall be in the science taught.

                     4 Mathematics - 15 semester hours.

                     5 Social Studies - 15 semester hours, which must include preparation in specific subjects taught.

           (7) Teaching Load (a) The teaching load is not excessive. An average enrollment in the school in excess of 30 pupils per teacher is considered as a violation of this criterion.

          (8) Pupil Load (a) Four unit courses, or the equivalent as defined in note below, are considered the normal amount of work carried toward graduation by the average pupil. Only such pupils as rank in ability and achievement in the upper 25 per cent of the school's enrollment, as determined by pupil's past record or necessary tests, may be allowed 5 units for credit. (Where facilities permit, a reasonable activity program in specialized subjects such as music and art is to be encouraged.) NOTE: A unit course of study in a secondary school is defined as a course covering an academic year of 36 weeks and including not less than the equivalent of 120 sixty-minute hours of class work. Two hours of work requiring little or no-preparation outside the class are considered as equivalent to one our of prepared class work. Home study is to be encouraged. A semester hour is defined as the amount of credit for completion of a course covering one semester and which consists of one class period weekly not less than 40 minutes in length under the direction of the teacher, for which an equal amount of preparation on the part of the pupil is required.

(AG 000.8) (IE)


GSC Chief of Staff OFFICIAL: J.M Glasgow Colonel,

AGD Adjutant General 1 Incl: Units of Credit. ________________________________________


Grade 9 English 1 - Units of Credit 1 - 36 weeks Gaining Language Skills - Chapman Adventures in Reading - Ross Supplementary Reading: Ivanhoe - Scott Classical Myths That Live Today - Sabin Twelfth Night - Shakespeare New Narratives - Williams

Algebra I - Units of Credit 1 - 36 weeks A First Course In Algebra - Stone and Mallory

Social Studies - Units of Credit 1 - 36 weeks (or) Man's Great Adventure - Pahlow

General Science - Units of Credit 1 - 36 weeks Using Our World - Powers, Bruner et al (Note - Credits in General Science not always accepted by Colleges)

Latin I - Units of Credit 1 - 36 weeks (or) Peterson, Lawrence and Raynor

Spanish I - Units of Credit 1 - 36 weeks (or) Quinto en Espana - Wilkins South to Mexico - Watson and Qumamor

French I - Units of Credit 1 - 36 weeks Cour Pratique - De Sauze Grade 10

English II - Units of Credit 1 - 36 weeks Using English Skills - Chapman Hidden Treasures in Literature - Cook, Norvell and McCall Adventures in Modern Literature - Inglis and Stewart Supplementary Reading: A Tale of Two Cities - Dickens Adventures in Modern Literature - Stauffer and Cunningham Adventures in World Literature - Ingles and Stewart

Algebra II - Units of Credit 1 - 36 weeks Algebra for Today - Betz

Biology - Units of Credit 1 - 36 weeks Biology For Beginners -Moon and Mann

Latin II - Units of Credit 1 - 36 weeks (or) Pearson and Lawrence

Spanish II - Units of Credit 1 - 36 weeks (or) Quinto en America - Wilkins Spanish American Life - Crow

French II - Units of Credit 1 - 36 weeks Cour Pratique - De Sauge Jean Vaijean - Hugo - De Sauze Sans Famille - Malot-Gvu Grade 11

English III - Units of Credit 1 - 36 weeks Developing Language Power - Cook Our Land And It's Literature - Lowe Supplementary Reading: Grammar Review Plane

Geometry - Units of Credit 1 - 36 weeks Plane Geometry - McCormick Social Studies - Units of Credit 1 - 36 weeks United States History - Muzzey

Physics - Units of Credit 1 - 36 weeks Modern Physics - Dull Grade 12

English IV - Units of Credit 1 - 36 weeks Using Language Power - Cook Prose and Poetry of England - McGraw Supplementary Reading: Arrowsmith - Sinclair Lewis Silas Marner - George Eliot Macbeth or Hamlet - Shakespeare Representative Plays - Galsworthy

Social Studies - Units of Credit 1 - 36 weeks Modern History - Becker

Chemistry - Units of Credit 1 - 36 weeks Chemistry and You - Hopkins et al

Electives - Units of Credit 1 - 36 weeks High School Geography - Whitbeck Our Changing Social Order - Gavin, Gray and Groves Document typed "exactly" as original copy - including misspellings, grammatical errors, etc.